Procurement package coordinator

Main tasks – Coordination:

• Organize start-up meetings with suppliers;
• Main contact between suppliers and project teams after purchase orders have been issued;
• Manage payment milestones for purchase orders;
• Expedites supplier and engineering deliverables;
• Work closely with engineering, logistics, planning and construction to understand project issues;
• Report expediting activities to project management via Progress Reports;
• Organize weekly follow-up meetings;
• Inform projects of potential problems with suppliers, evaluate and recommend corrective action plans and obtain recovery plans from suppliers;
• Close coordination between suppliers and the Supplier Quality Control Manager;
• Manage expediting assignments from external firms and maintain historical data ;
• Review external firms’ expediting reports ;
• Receive and review supplier invoices in relation to purchase order payment milestones;
• Issue shipping releases to logistics ;
• Close purchase orders ;

Secondary tasks – Material management

• Update the project material management tool with accurate expediting information;
• Ensure that the required documents are completed accurately;
• Review goods packaging and marking to ensure compliance with project requirements;
• Contribute to the timely receipt of materials at construction sites;
• Act as the main contact for important questions from the material receiving teams;
• Administer Over, Short and Damaged (OS&D) reports issued by material receiving teams;